Benefits Of An Automated Mail Audit With A Digital Mailroom

Inbound mail processing is the way of life for many businesses. Why would a company move forward with digitizing their whole operation? To save money, have better control, and offer more security.

Enterprise mail in-coming and out-going is processed digitally. A few examples of what Eco-Mail can digitally transform are; written record-keeping, printed documents (like mail), social media, and a physical store to a website.  This modern-day digital transformation with an automated mail audit system could be your solution to many current and future changes.

Most inbound paper mail is addressed to a workgroup, not an individual – and demands action or a transaction via an existing digital workflow. A large amount of incoming mail ends up getting hand-delivered not once, but twice – while still on paper. But nobody cares about the article. They care about the content. Group emails with attached files are operations and compliance nightmares and control is challenging to manage and maintain.

Eco-Mail, unlike email, was explicitly designed to solve this problem. Sending scans through regular email is excellent for individuals. But your operational workgroups require managed queues, tracked processing, compliance monitoring, automated, and searchable audit trails. Group emails are, necessarily, operations and compliance nightmares – incredibly challenging to manage and maintain controls. Labor. Infrastructure. Transportation. Downstream duplication and scanning. Inefficient use of higher-cost resources. The liabilities add up.

Digital mail delivers transparency and control. Often, multiple colleagues need to process the same document. In the physical world, this means multiple paper copies and a loss of document control.  With Eco-Mail, there’s only a single instance of each digital document that supports numerous views and actions, all perfectly documented.

80% of the mail your organization receives is transactional, not social. It requires action from operational workgroups. If you develop your digital strategy with an inbound mail processing platform such as Eco-Mail, you can establish a system that gives you full control over your whole digital realm. This will allow you to track users, actions, and solutions easily through a centralized portal. Now it is possible to track and view everything with incredible accuracy. And Eco-Mail seamlessly integrates with your existing workflows, enterprise-wide.

Eco-Mail automatically builds a consistent, consolidated audit trail. Automated mail audit trails track every action, and simplify and improve the control of all your transactional processes. So tracking progress and monitoring outcomes is dramatically easier for every document that flows through your business.

End the compliance nightmares. Incoming physical mail is notoriously hard to manage and track. By digitizing all incoming mail, you make every piece trackable, searchable, and auditable. Document control and regulatory compliance become far simpler tasks.

Eco-Mail is an automated mail audit system that brings control, consolidation, and compliance solutions to businesses worldwide. Making a change as simple as digitizing incoming mail can bring the change needed to cut costs, secure privacy, and save time. Contact Eco-Mail today and request a free demo. See for yourself how great the benefits are to using inbound mail processing.